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Cash Receipting

The BS&A Cash Receipting application provides a central location for receipting from our other applications and easy cash reporting. End of day deposit processing seamlessly integrates with our GL/Budgeting application for true account reconciliation.

Centralized Receipting

Flexible receipt item setup lets you add receipt items from linked BS&A applications, and add user-defined receipt items to handle charges not maintained in BS&A applications. Receipt items may be set up to link to third party billing systems by way of an end-of-day procedure that automatically creates an export file.

Scanning of Bar-Coded Bills Supported

Scanning of bar-coded bills dramatically decreases data entry time and increases data integrity. With the ability of our Utility Billing, Miscellaneous Receivables, Community Development and Tax Administration applications to produce customized, bar-coded bills, you get the benefits of centralized receipting for all functions along with enhanced speed and accuracy.

Search All Linked Applications for Amounts Owed

Simply by entering a name or address, all BS&A applications that generate bills (Utility Billing, Tax, etc.) are queried to generate a detailed list of items owed and the grand total. Any or all bills may then be marked and processed for payment.

Real-time Posting of Cash Receipting Data to Ancillary Applications

Transactions entered into Cash Receipting update the corresponding billing system real-time, meaning there is no lag between the entry of a receipt and the update of the customer’s account status.

For example, if Mr. Smith pays his utility bill on his way to work, and Mrs. Smith stops by the Treasurer’s office on her lunch hour to pay the same account, the application knows that the account was paid that morning – no need to wait until end-of-day posting for the account to be updated. This greatly reduces the volume of “duplicate-payment” refund checks issued.

Easy Batch Entry of Receipts

Repetitive receipts – for example, utility bill mail payments – may be entered as fast as the bar-coded bills can be scanned. Running batch totals are then matched up with the total moneys received.

Subsidiary Database Creation

Decentralized locations may process receipts into separate databases, isolating their receipts by function. These transactions are then easily transferred as summary entries in the main database when receipts are presented to the main office for deposit, providing easy, automated cash reconciliation and tracking.

Deposit Creation

Receipt transactions are easily grouped by deposit, providing quick balancing and easy end-of-month reconciliation of deposits. The application can even print the deposit ticket.

Comprehensive Collection of Built-in Reports… and a Free Report Writer

Why purchase a financial management system only to then invest more time creating the reports you need? BS&A’s applications come with an extensive list of flexible and easily-customizable reports.

A powerful Report Writer is included at no charge, giving you the ability to create reports you find necessary for your jurisdiction.

Interested in learning more?

Get in touch and we would be happy to schedule a detailed overview of our solutions. 

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The City of Flagler Beach is extremely pleased with our move to BS&A Software. While our town is a slice of old Florida, we really needed software that would bring us into the 21st Century; BS&A fit the bill. We have been up and running since October of 2012 and our staff cannot say enough about the friendly, helpful support staff of BS&A, they are simply the best. Training sessions were concentrated toward the person/s using each module and trainers made sure we were as comfortable as possible with the new software before they le...

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Kathleen Doyle, Finance Director

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